FULL SERVICE Event Management

MyWay Projects
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MyWay Projects
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  • Details of Services

Budget Planning & Management

The budget planning and management service can include: 

  • Hosting a meeting to discuss budgetary criteria 
  • Designing an initial budget 
  • Tracking expenses 
  • Providing bi-weekly reports 

Venue SELECTION, CONTRACT NEGOTIATION & Management

The venue selection, contract negotiation and management service can include:

  • Researching potential venues 
  • Creating and distributing an RFP to potential venues 
  • Collecting and analyzing received proposals 
  • Negotiating the venue agreement 
  • Managing venue specifications for set-up, audio visual, food and beverage and housing

3rd Party Vendor Selection & Management

The 3rd party vendor selection and management service can include:

  • Researching potential vendors 
  • Creating and distributing an RFP to potential vendors
  • Collecting and analyzing received proposals 
  • Negotiating vendor agreement(s) 
  • Managing vendor deliverable(s)  

Agenda/Education Management

The agenda/education management service can include:

  • Drafting an agenda skeleton 
  • Organizing and executing a call for speakers 
  • Aiding in speaker selection 
  • Collecting speaker details 
  • Hosting planning calls to discuss content, format and logistics with speakers 
  • Creating a PowerPoint template and aiding speakers in creating their presentations  

Sponsorship Deliverables Management

The sponsorship deliverables management service can include:

  • Designing a sponsorship prospectus 
  • Designing and distributing a sponsorship guide 
  • Collecting sponsor details 
  • Executing on sponsorship deliverables  

Graphic Design & Printing Management

The graphic design and printing management service can include:

  • Determining needed graphics 
  • Designing graphics, as needed 
  • Coordinating with printer to have all items printed to necessary specifications   

Marketing

The marketing service can include:

  • Designing a marketing campaign to include email, social media and website
  • Coordinating email sends using an automation system 
  • Designing graphics for posting on social media channels 
  • Aiding in designing an event website 
  • Updating website content and graphics 

Registration

The registration service can include:

  • Coordinating with a full-service registration company or online self-service registration system  
  • Customer service for attendee issues 
  • List management  

PHILANTHROPY

The philanthropy service can include:

  • Researching potential non-profit organizations 
  • Coordinating donation details 
  • Collecting information  

ONSITE EXECUTION

The onsite execution service can include:

  • Managing execution of venue specifications and sponsorship and vendor deliverables 
  • Troubleshooting travel and registration issues 
  • Managing flow of established agenda 
  • Placing onsite graphics 
  • Managing onsite registration 
  • Implementing general event set-up and tear-down  

post-event wrap-up

The post-event wrap-up service can include:

  • Performing a post-event audit of the budget 
  • Creating, distributing, collecting and analyzing a post-event survey 
  • Creating and distributing a gallery and/or thank you email 
  • Hosting a meeting to review the pros and cons of the event management phases for future reference 

Services listed above are a sample of available amenities.  

Please contact MyWay Projects to discuss the needs of your event 

and receive a custom quote.  

CONTACT US

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